Procurement
WHO WE ARE
As stewards of public funds, it is important for the Diego Martin Borough Corporation to achieve the best value in procuring goods, services and works. The Procurement Unit of the DMBC is responsible for the acquisition of goods, services and works for all the Units and Departments with the DMBC. Our objective is to ensure that the DMBC complies with the fully proclaimed “Public Procurement and Disposal of Public Property Act” (PP&DPP) of 2015 in accordance with the Office of the Procurement Regulator (OPR). The Procurement Unit plays a vital role in:
- Procurement Planning Process
- Operational Procurement Activities
- The Solicitation Phase of the Procurement Process
- Networking and communicating with our stakeholders
Evaluation and Disposal Committee(s) and the Procurement and Disposal Advisory Committee (PDAC) has been appointed in accordance with the OPR and has the responsibility for verifying the procurement and disposal activities performed by the DMBC, ensuring that these activities are performed in accordance with approved policies and procedures, handbooks and guidelines, and the annual procurement plan, and providing a level of reassurance to the Chief Executive Officer who is the Accounting Officer.
CORE FUNCTIONS
The functions of the Procurement Unit include but is not limited to the following:
– Coordinates and monitors the procurement function with respect to the Public Sector Investment Programme (PSIP) and Recurrent Expenditure.
– Provides guidance and advice in the development of Tender documents.
– Performs some due diligence checks to ensure the suppliers and contractors are compliant with the required rules and regulations.
– Monitors and reviews tender documents.
– Assists with the pre-qualification of contractors/supplies in accordance with the proper rules, regulations and guidelines of procurement procedures.
– Prepares Request for Quotation, Request for Proposal, Invitation to Bid/Tender, Letters of Award of Contract and amongst others.
– Issues Addendums.
– Opens Tenders and prepares documents/files for the DMBC Evaluation Committee, whose membership is approved by the Chief Executive Officer
– Prepares files to the Chief Executive Officer for approval and Award of Contract (based on recommendations from the DMBC’s Evaluation Committee(s).
– Work simultaneously with Legal for preparation of Contract Agreement(s).
GOALS
– To solicit the participation of all qualified and responsible contractors and suppliers in the procurement process.
– To promote transparency and openness in the procurement of goods, services and works within the Public Sector.
– To promote economic efficiency
– To promote public confidence in procurement procedures
– To promote equality and fairness in the procurement procedures
– To adherence to the organization’s systems and procedures to ensure accountability, integrity, transparency and efficient delivery of goods, services and works.
– To obtain the best price for services, while ensuring the most efficient use of resources to affect the desired outcome.
– To eliminate the possibility of corruption or unethical practices in the procurement process
PROCUREMENT LEGISLATION
The Procurement Unit is governed by “Public Procurement and Disposal of Public Property Act” (PP&DPP) of 2015 in accordance with the Office of the Procurement Regulator (OPR). DMBC Procurement Unit continues to operate and be guided by Section 5. of the PP&DPP Act:
1. The objects of this Act are to promote:
a) the principles of accountability, integrity, transparency and value for money
b) efficiency, fairness, equity and public confidence; and
c) local industry development, sustainable procurement and sustainable development, in public procurement and the disposal of public property.
2. A public body shall carry out public procurement and the disposal of public property in a manner that is consistent with the objects of this Act.
ANNUAL PROCUREMENT PLAN
The Annual Procurement Plan (APP) is the main reporting tool required by the Office of the Procurement Regulator (OPR) and encompasses the financial expenditures of the Annual Estimate of expenditure for the DMBC. The APP provides for the 12-month period details of the items to be procured, risk and market analyses, procurement strategies and objectives and contract management strategies for it spend categories or quadrants.
The APP is based on achieving good governance objectives utilizing a modern-day, principled approach rather than the traditional prescriptive model. Critical to the achievement of the specified objectives is the investment of resources by the DMBC that are required for the development of the Annual Procurement Plan. The APP guides procurement activities during the fiscal year and support the capacity development initiatives necessary for the successful implementation of the procurement system.
Please attached below Annual Schedule of Planned Procurement 2023/2024:
DOWNLOAD ANNUAL SCHEDULE OF PLANNED PROCUREMENT
CONTRACTOR’S INFORMATION PORTAL
The Diego Martin Borough (DMBC) seeks to advise you that the proclamation of the expedient sections of the Public Procurement and Disposal of Public Property Act (PP&DPP Act) became operational on April 26th, 2023.
In this regard, you are urged to register on the Office of the Procurement Regulator Procurement Depository, in accordance with (law) Section 26 of the PP&DPP Act, to be able to conduct business operations at the DMBC.
Pursuant to section 6 of the Act, “any procurement of goods, works or services or retention or disposal of public property that is not done in accordance with the Act and any procurement contract or agreement that is not entered into in accordance with the Act shall be void and illegal”.
As such, the DMBC wishes to invite all tenderers, service providers, small business operators, suppliers or contractors who are not registered on the OPR procurement depository to kindly do so in order to participate in a particular procurement activity with the DMBC. In this regard, you are urged and advised to register on the OPR Procurement Depository to become prequalified on the database. Prior to the DMBC issuing any award of contract or entering into a framework agreement with the said supplier or contractor, the supplier or contractor must be listed as a pre-qualified vendor on the OPR Depository database.
You are therefore encouraged to register with the Office of the Procurement Regulator for business continuity with the DMBC and other public bodies
A direct Link to register is listed below:
Create OPR Account
Please see the steps below to successfully register:
Search https://oprtt.org
The Office of Procurement Regulation
• Click on ‘Portals’
• Go to DEPOSITORY
• Click on ‘Register a Supplier.’
• Fill out all necessary information
Please note this is a Four (4) step process and all steps must be completed for successful registration followed by pre-qualification
Here is the link for all applicable laws as mandated by the OPR: OPR’s Legislative Framework
CONTACT INFORMATION
Procurement Unit, Diego Martin Borough Corporation,
1-2 Ken Valley Circular, West Vale Park
Telephone: 633-4461
Email: dmrc.tenders@gmail.com OR procurementmgr.dmbc@gmail.com